Registering as a VAT-UE taxpayer¶

0. What VAT-UE registration is actually for¶

After you send the application to the tax office, you may get a letter like this: "w związku ze złożeniem do tutejszego Urzędu Skarbowego złożenia druku rejestracyjnego VAT-R, proszę o przestawienie prawa do lokalu w którym jest wykonywana działalność gospodarcza." In reply you need to send the flat lease with permission to run a business, or the owner's permission on a separate sheet, or a contract with a virtual office. That said, people on Telegram say you can sort it out with the tax office without any extra statements...

Link to the portal where registration happens. We need the Zmień dane w CEIDG option.

1. Important information first¶

Read it, then hit DALEJ

2. Purpose of filing the form¶

We only need to edit the data. The date can be today or in the past.

3. Pick what you want to change¶

We care about VAT registration. The first three checkboxes are filled in automatically.

4. Foreigner's data¶

Confirm you're a foreigner who can run a business in Poland.

5. Residential address¶

Change your residential address if needed.

6. Social insurance¶

You're still in ZUS. You probably already set the date when you registered with ZUS, so you can leave it.

7. Changing ZUS data¶

If you don't want to change anything, don't.

8. Tax office¶

You can switch tax offices if you need to.

9. The actual point of the application¶

If you haven't been registered yet and want to register as a VAT payer — pick rejestracja. If you have already registered for VAT or VAT-UE — pick aktualizacja.

10. Domestic Polish VAT¶

You can register as a Polish VAT taxpayer at the same time as VAT-UE. If you want that or you're already registered as a czynny Polish VAT taxpayer — continue via this link.

If you only want VAT-UE — choose "Tak" to use the Polish VAT exemption. For the date, use the start date of your sole proprietorship.

11. Identification data¶

Father's and mother's names. Best if the Latin spelling matches what's in their documents. Just in case.

12. VAT-UE registration¶

We want to register as a VAT-UE taxpayer.

13. Registering as a VAT UE taxpayer¶

• First checkbox — if you're going to buy or sell goods.
• Second checkbox — if you're going to buy or sell services.

We know we're selling services, so we definitely tick the second one. For buying stuff, apparently you don't have to be registered. So if you're sure you're not exporting goods for sale, one checkbox is enough.

The VAT registration date must be at least one day after you submit the application. Example: if you send it on 28 April, the earliest registration date is 29 April.

14. Applicant information¶

You can pick another tax office and add contact details if you want. Optional — but it can make talking to the office easier.

15. Confirmation of VAT taxpayer registration¶

You probably don't need this.

16. Liability warning¶

On your own head be it — you confirm you want to file and you're not up to anything shady.

17. Where to get more info¶

Just hit DALEJ

18. Summary screen¶

Just hit DALEJ

19. Signing documents¶

Pick how you sign. Trusted profile and bank login are basically the same thing. If you set up trusted profile through a bank, you can use bank login.

20. Sending documents¶

After a quick sign-and-send, you're done.

21. Speeding up VAT-UE registration¶

22. Wrap-up¶

Then you wait for a letter from CEIDG saying the application is fine and accepted/registered (or that something needs fixing). Within about a month you'll get a paper letter from the tax office with your VAT-UE number (or a request for more info — especially if you don't have a fixed place of business). You can spot the number a bit earlier than the paper letter on this site.

VAT-UE number is your NIP with a PL prefix. Shows up a couple of weeks after filing, or a week+ after you answer the tax office's requests.

There's also a Telegram bot you can use to track your registration.