Registering a JDG (Sole Proprietorship)¶

Registering a sole proprietorship on biznes.gov.pl¶

Link to the portal

• First, click Logowanie in the upper-right corner. You will be taken to a page with login options (as shown in the screenshot).
• Select Zaloguj się przez Login.gov.pl and log in using your trusted profile.

• Click the large blue button ZAREJESTRUJ FIRMĘ:

After that, you will be guided through a step-by-step form to register your sole proprietorship.

Filling out the registration form¶

1. Welcome screen¶

Click ROZPOCZNIJ

2. Important information¶

Click DALEJ

3. Applicant details¶

This is the Dane wnioskodawcy step. Remove Polish citizenship and add your own. The result should look like the screenshot below.

Next, fill in your personal details: first name, last name, father's name, mother's name, PESEL, place of birth:

And a few more questions:

• You most likely do not have a NIP number yet.
• Foreign identification number (they are mainly interested in European tax IDs, but you can also enter a Belarusian/Ukrainian one).
• Marital property regime (Wspólność majątkowa):
  • if married without a prenuptial agreement — tak,
  • if married with a prenuptial agreement — nie,
  • if not married — nie dotyczy,
  • if you prefer not to answer — Nie chcę udzielać odpowiedzi.

The result should look like this:

Click DALEJ

4. Foreigner details¶

• If you are on a PBH visa, enter the visa number and issue date, leave the consul checkbox selected, click Wyszukaj, and choose the embassy that issued your visa (for example, for Minsk: Ambasada Rzeczypospolitej Polskiej w Republice Białorusi vulica Zmitraka Biaduli 11 :: Mińsk::). Note that the search uses Polish names, so "Minsk" won't return results — you need to type "Mińsk".
• If you are registering based on a Karta Polaka, enter the card details and the issuing organization accordingly.
• For Ukrainian citizens this dialog may not appear at all, but if it does, there are two options:
  • if you have a PESEL UKR: enter your PESEL.
  • if you don't — indicate that you arrived before the war and upload your passport or another document.

• Attach scans of your passport and visa/residence card. If you are applying on the basis of a Blue Card, also attach a scan of the decision. Do not rename the documents from the names suggested by the portal, otherwise you will receive the following error in response to your application: Kod błędu: -4 Komunikat: Wniosek odrzucony przez moduł Weryfikacji Obywatelstwa (the total file size must not exceed 3.5 MB, otherwise you will have problems signing the application).
• Check the box confirming that you are allowed to operate a sole proprietorship in Poland:

Click DALEJ

5. Residential address¶

Click Dodaj nowy adres

Enter your address and click ZAPISZ.

The result should look like this:

Click DALEJ

6. Company details¶

• The full company name must include at least your first and last name in Latin characters. The short name can be anything. For simplicity, it is recommended to use "First Name Last Name" for both the full and short names.
• The start date of activity can be today or a future date. You can change it later.
• You also need to specify the planned number of employees including yourself (if you don't plan to hire anyone, enter 1).
• Additionally, check the box if you plan to employ people with disabilities.

• You most likely do not have a REGON number yet.
• Contact details — these will be visible in the public CEIDG register. The "optional" fields are self-explanatory, and you can decline to publish them in CEIDG.

Click DALEJ

7. Activity codes¶

Click Wybierz kod PKD, find the appropriate code — it will be your primary one. You can add more if needed (but one must always be selected as the primary code).

Click DALEJ

8. Correspondence address¶

Here you need to provide the recipient and correspondence address. Government agencies will send paper mail to this address. You can safely use your rented apartment address — nothing will change for your landlord.

Click Dodaj nowy adres and the result should look like this:

Click DALEJ

8a. e-Doręczenia — electronic document delivery system¶

At the Adres do e-Doręczeń step, you will be offered to register for electronic delivery. You most likely don't have such an address yet, so select the first option — I want to submit data to create an e-Doręczenia address.

At the Dane właściciela adresu do e-Doręczeń step, the system will display the user data you entered earlier. All you need to do is enter the email address where notifications will be sent.

Step Administratorzy skrzynki e-Doręczeń. If you want another person (an administrator) to have access to your e-Doręczenia address, add them here. They will have the same permissions as the owner. You can remove them later. If not, select Nie.

Click DALEJ

9. Business activity address¶

For IT professionals there is an option: "I do not have a permanent place of business" — select it. You probably don't want to use your rented apartment address here.

If you do have such an address (a real or virtual office), then enter it.

Click DALEJ

10. Choosing an insurance scheme¶

All entrepreneurs in Poland are required to pay ZUS contributions, so select ZUS and specify the date from which you will start paying (this will most likely match your business start date):

Click DALEJ

11. Tax office¶

This is filled in automatically based on the address you entered earlier. If you know you belong to a different tax office, you can search for the correct one:

Click DALEJ

12. Additional information¶

You could stop here, but there is an option to register with ZUS and choose your tax system right away. Let's take advantage of that by selecting the first option:

Click DALEJ

13. ZUS registration¶

Check the box indicating that you want to register and that you are registering only yourself (or select the appropriate options depending on your situation), and choose the ZUS ZZA form:

Click DALEJ

14. ZUS details¶

Here you can select the startup relief (ulga na start). Also, indicate if you receive a pension and/or have a disability:

You need an occupation code — click the link and search for the appropriate one (for example, Programista Aplikacji):

Click DALEJ

15. NFZ branch selection¶

Search for your branch based on your place of residence:

Click DALEJ

16. Registration address (zameldowanie)¶

This is your registered address. If you do not have a Polish zameldowanie (registration), enter your foreign registered address:

Click DALEJ

17. Correspondence address¶

Choose where ZUS paper mail should be delivered. Optionally, provide an email and phone number for contact:

Click DALEJ

18. Taxes¶

You can choose your tax system right away or temporarily skip this step.

Click DALEJ

19. Choosing a tax system¶

Select your tax system:

Click DALEJ

20. Accounting records¶

• If you chose the ryczałt tax system, you can opt for simplified record-keeping: (Zawiadam o prowadzeniu ksiąg rachunkowych — Nie).
• Indicate who will handle your accounting: yourself or an accountant. You can change this later.

Click DALEJ

21. Address for storing accounting documents¶

Choose the address where your accounting documents will be kept:

Click DALEJ

22. Bank accounts¶

• If you plan to use only a personal account, you can enter it here.
• If you plan to open a business account, you don't have one yet.

Click DALEJ

23. Power of attorney¶

You may need a representative who will have power of attorney from you for certain actions. You can add them at this step.

Click DALEJ

24. Declaration¶

A statement about legal responsibility:

Click DALEJ

25. Suspending business activity¶

You most likely do not want to suspend your activity right away:

Click DALEJ

26. Reference information¶

This section tells you where and from whom you can get more information and assistance, as well as who is responsible for reviewing your application.

Click DALEJ

27. Final summary¶

This prepares you for the fact that the process is almost over:

Click DALEJ

28. Signing the document¶

Step Dokument gotowy do podpisu. If you click the XML links, you can download the forms for your records.

Choose to sign with your trusted profile (PROFIL ZAUFANY and BANKOWOŚĆ ELEKTRONICZNA will most likely lead to the same result — I chose the banking option because I registered my profile through a bank):

Next, proceed to signing. Click Podpisz podpisem zaufanym:

And finally, you can send the signed documents:

What's next¶

You will be notified that your application has been accepted and that you should expect a response within 24 hours.

Your NIP number may be assigned within one to two days. REGON takes longer — it can take up to a week. If there are any errors in the process, you will receive a message asking you to correct them.

You can verify all your company data on biznes.gov.pl

If something went wrong or you encountered problems, you can write to the chat on biznes.gov.pl and ask your question.